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This position provides administrative support for the NIH Chemistry and Biochemistry Interface Training Grant. Responsibilities include correspondence with and preparing reports for NIH, maintaining calendars and arranging meetings for the director; interacting with graduate students, advisory and executive board members; organizing classes and symposia; tracking budgets and data; facilitating new webpage and major updates as needed and maintaining webpages; assisting with promotion of the training grant to potential new trainees; interacting with trainees, faculty mentors and alumni; organizing yearly symposia and weekly seminars; and assisting with renewal proposals.Percentage of Time:
50
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
16
Records
Qualifications
Required/Preferred
Skill in prioritizing, management and organization sufficient to achieve the desired goals within established, accepted timeframes, to optimize efficiency and minimize the duplication of effort.
Required
Skill in working independently and following through on assignments with minimal direction.
Required
Skill in understanding and following oral and written instructions with only general supervision.
Required
Skill in working with constant interruptions and changing priorities and working effectively under a fluctuating workload.
Required
Excellent interpersonal and communication skills to collect and convey information with accuracy and diplomacy at various levels. This includes the ability to work with people from a variety of backgrounds and to establish cooperative working relationships.
Required
The ability to work as a member of a team to accomplish the overall goals of the group and the department.
Required
General office skills such as maintaining calendars, coordinating meetings and conferences, developing and maintaining filing systems, screening and prioritizing mail and telephone calls, etc.
Required
Typing and layout/presentation skills to prepare technical and business correspondence with speed and accuracy and to achieve a good, visually attractive document.
Required
Knowledge of basic terminology in inorganic chemistry along with skill in accurately copying and transcribing scientific data.
Can be trained
Ability to use computer hardware and software using both a PC and Macintosh platform along with common programs such as Microsoft Word, Excel, PowerPoint etc.
Required
Ability to use specialized scientific software such as Chemdraw and the ability to learn these software packages quickly.
Can be trained
Skill in financial planning, budget preparation and the administration of a budget.
Required
Skill in making travel arrangements including knowledge of travel modes, reservation techniques, car rental, hotel booking systems and time zone changes.
Required
Knowledge of UCLA procedures, policies and resources.
Can be trained
Ability to handle confidential or sensitive information appropriately.
Required
Skill in basic HTML and web page design for maintaining web pages and creating new ones as needed.
Preferred
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
08-02-2023
External Posting Date:
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